Privacy Policy

Last updated: 10th Feb 2026

AI Toolbox Studio (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you visit our site or engage with our services.

1. Information We Collect

We may collect and process the following information:

Information you provide directly

• Name
• Email address
• Company or business name
• Any information submitted via contact forms, booking forms, or email
• Information you voluntarily share during consultations or reviews

Information collected automatically

• IP address
• Browser type and device information
• Pages visited and time spent on the site
• Referral sources

This data is collected via cookies and analytics tools to help us understand how the site is used.

2. How We Use Your Information

We use your information to:

• Respond to enquiries and contact requests
• Deliver AI visibility reviews, audits, and related services
• Schedule and conduct calls or sessions
• Improve website performance and content
• Understand how visitors interact with our site
• Meet legal or regulatory obligations

We do not sell your personal data.

3. AI Visibility Services & Data Use

As part of our services, we may analyse publicly available information about your business, such as:

• Website content
• Public brand mentions
• AI-generated responses referencing your brand
• Public third-party sources

We do not access private systems, internal data, or restricted accounts unless explicitly provided by you.

Any insights generated are used solely to assess how AI systems interpret and reference your business.

4. Legal Basis for Processing (GDPR)

We process personal data under one or more of the following legal bases:

• Consent – when you submit a form or book a session
• Legitimate interest – to operate and improve our services
• Contractual necessity – when delivering agreed services
• Legal obligation – where required by law

5. Cookies & Analytics

We use cookies and similar technologies to:

• Analyse site traffic and usage
• Improve site functionality and performance

You can control or disable cookies through your browser settings. Some features of the site may not function correctly if cookies are disabled.

6. Data Sharing

We may share limited data with trusted third-party services used for:

• Website analytics
• Scheduling and form handling
• Email communication

These providers are required to handle your data securely and in line with data protection laws.

We do not share your data with advertisers or unrelated third parties.

7. Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purposes outlined in this policy
• Meet legal, accounting, or reporting requirements

You may request deletion of your data at any time (see Section 9).

8. Data Security

We take reasonable technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

However, no online transmission or storage method is 100% secure.

9. Your Rights

Under UK GDPR and EU GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Request data portability

To exercise any of these rights, contact us using the details below.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, contact us at:

Email: email@freeaitoolbox.online